Search Safari tabs on Mac

Have you ever had a bunch tabs open in Safari and wanted to go to one particular tab? It’s a pain to cycle through all the open tabs to find the one you’re looking for.

Here’s a way to search open Safari tabs thanks to a post by Gabe Weatherhead (Macdrifter) this morning.

Here’s a little Safari trick that is just gold. Hit Shift-⌘- to enter the Safari “Show all tabs” mode. From there it’s just a simple ⌘-F to search the open tabs.

I tried this out and it worked perfectly. I often have several tabs open at the same time so I’ll be using this trick often. Thanks Gabe.

Using Alfred to trigger common system commands

One of my most used Alfred features is triggering system commands from the keyboard. This saves me a lot of mouse clicks. I can empty the trash, force quit apps, lock, logout, restart, or shutdown my Mac right from the keyboard.

The System Commands section in Settings has triggers for the most commonly used system commands.

I’ve carried this one step further. Instead of invoking Alfred and typing the trigger I’ve created hotkeys for my most often used system commands. So for example, instead of invoking Alfred and typing logout to bring up the action I use the hotkey ⌃⌥⌘O.

This is something you may want to do so you can download the workflow here.​

How to export Apple Notes as plain text files

Apple’s Notes.app for Mac and iOS has no option for exporting your notes other than PDF. This is not going to work if you’re wanting to move to another notes app like Bear. You might assume your locked in with no way to move your notes.

Well, I have some good news for you. Exporter app in the Mac App Store exports your notes as plain text files to a location of your choice. Exporter preserves creation and modification dates turns note formatting into Markdown, and creates a folder for each notebook inside Notes.app for persevering your organizational structure.

If you’re moving to Bear you will need to import your exported notes.

How I organize my Mac menu bar apps

I have collected my share of menu bar utility apps on my Macs. Some of them I like to see all the time and others I only need to see occasionally or not at all. Bartender 3 lets me organize my menu bar apps by hiding them, rearranging them, or moving them to the Bartender Bar.

I also like that I can place an app in the Bartender Bar but any time the app updates the icon will appear in the main menu bar. An example this would be the way I’ve configured Dropbox. I have it set to be in the Bartender Bar but anytime it updates the icon will show in the main menu bar for 15 seconds.

If you want to cleanup your menu bar give Bartender a try. You can download a 4 week trial here.

Tip – Ulysses Smart Paste

Okay, I know I’m using Ulysses again after I said I was moving on to other options. I’m still not happy about the subscription model but that said I’ve been gradually gravitating back to Ulysses. It just fits my writing workflow better than the other options. Smart Paste is one of the features in Ulysses for Mac that’s missing in the other options.

Smart paste lets me paste text into a sheet the way I want. It detects all the appropriate ways for pasting and lets me choose the option that fits my purpose. The hotkey to trigger for Smart Paste is ⇧-⌘-V.

All Smart Paste options are also available in the Menu under Edit › Paste as and Edit › Paste from.

Things 3 – for personal task management

I’ve never found a task manager app that worked the way I wanted it to.

My frustration with Fantastical as is task manager is in order to have a task with a due date you have to have a reminder. A lot of times I don’t want or need reminders but I do sometimes want a due date. This led to constantly rescheduling reminders.

In Things, I can create a task with a due date and no reminder or with a reminder. I can also have tasks that I can through in Someday (kind of like a bucket list) or Anytime.

When I used Todoist it never felt right. It was too advanced for my simpler task management needs. I hated seeing unimportant tasks from the day before show up as overdue the next day and then have to reschedule them.

In Things, tasks placed in the Today simply move to the next day when unfinished.​

The Upcoming view lacks the level of detail of Todoist, but I never used those features anyway. All I need is to glance at what’s coming up in the next few days, and that’s what Things 3 provides. Tasks can be easily dragged from one day to another, and each day has its calendar items displayed here as well for a sense of how busy I’ll be.

Things 3 just feels like it’s made for the way I think about tasks.

Check it out. There are Mac and iOS versions of Things 3 and sync works across all your devices.

Addresses in Bear notes link to Maps

I discovered this totally by accident. I was creating a note in the Bear notes app that included an address. What I found was, when I place an address in a note it becomes a link to the address in Apple Maps. Of course clicking the link takes me to the address in Maps. This saves having to launch Maps and type the address again. This can also be frustrating if you want a plain text address because there’s currently no way to disable address linking. I did find this workaround. If you bold the address it won’t link. It would nice if Bear would include an option for an address to be a link or plain text.

Yoink – My favorite drag-and-drop utility for Mac

I discovered Yoink thanks to a blog post by John Gruber back in May. On his recommendation, I purchased it that day.

Yoink is a terrific utility for MacOS by Matthias Gansrigler. It gives you a shelf at the side of your screen where you can drop files (or clippings, like URLs or text snippets). Think of it as a place to park drag-and-drop items temporarily, while you switch apps or whatever.

I do a fair amount of dragging-and-dropping. Before Yoink drag-and-drop was always a bit of a pain especially on my MacBook Pro. Yoink has simplified the process and sped up my workflow.

Yesterday Yoink got an update to version 3.4 with two new features. One allows you to add content from the clipboard and the other is a PopClip extension. I’m especially excited about the PopClip extension. I’ve had the opportunity to use the extension several times. It’s slick. It saves the step of having to actually drag highlighted text to the Yoink shelf.

You can get Yoink in the Mac App Store and it’s only $7. There are some helpful usage tips here.